January 2012

 

ORGANIZATION            New Bedford Whaling Museum

LOCATION                        New Bedford, Massachusetts

THE POSITION                Director of Finance

 

POSITION DESCRIPTION

The New Bedford Whaling Museum (NBWM) seeks a Director of Finance.  Reporting to the President / CEO and serving as a key member of the senior leadership team, the Director of Finance is responsible for ensuring excellent leadership across the financial, administration, human resource, and plant operations functions.  The Director oversees a staff of 10 FTEs, plus a number of volunteers and apprentices.

 

The position is responsible for fiscal management of the NBWM, including budgeting, forecasting, monitoring, and reporting. S/he identifies opportunities for increasing revenues and reducing expenses; contributes to overall strategic planning efforts; and is responsible for day-to-day business operations.

 

S/he provides for oversight of the operational, financial, and creative strategies of Museum front desk and retail functions and ensures the establishment and promotion of a retail vision that is in alignment with the mission of the Museum.

S/he will assume primary responsibility for human resource management, including development and implementation of effective hiring, compensation, benefits, training, and professional development systems and policies.

Oversight of the Museum’s plant operations will also be a primary focus and s/he will be responsible for directing and planning the Museum’s facility projects and activities including establishing and administering short and long-range facilities objectives, architectural and engineering services, construction, and maintenance services.

           

Specific responsibilities include:

Financial

  • Lead and supervise the finance department and provide the overall vision and direction of the department.

  • Lead annual Museum-wide operating budget preparation for each department; work with facilities foreman and building committee to develop annual capital budget.

  • Prepare monthly financial reports and analyses for the Board of Trustees, and its sub-committees.

  • Work with President and other senior leadership to quantify concepts of the Museum’s long range plan and revise as needed; work closely with department heads and finance committee in preparing and updating long range budget projections.

  • Work with senior fundraising staff to produce financial needs analyses as a basis for fundraising planning.

  • Develop and monitor internal control policies and procedures; insure compliance with all federal and state financial reporting requirements; insure compliance with all contract guidelines.

Operations & Human Resources

  • Manage and oversee the human resource function for the Museum, including:

  • Recruitment, hiring and compensation,

  • Benefits administration and oversight

  • Professional training and development, including new employee orientation

  • Retention strategies

  • Regulatory oversight and legal compliance

  • Oversee risk management and legal activities:  letters of agreement, contracts, leases, and other legal documents and agreements.

  • Procure, monitor, and manage the Museum’s business insurance policies.

  • Work with IT consultant to ensure the ongoing maintenance and updating of information systems and infrastructure, including hardware, software and ASP applications.

  • Oversee the facility functions for the Museum, ensuring daily operations of physical plant and equipment.

  • Provide oversight of the front desk and gift shop operations to meet the desired levels of budgeting, staffing, and management planning to provide high quality customer service and desired sales levels. 

  • Work with the President/CEO to provide staff support to the board and act as staff liaison to relevant board committees, including finance, investment, audit, and building sub-committees.                                      

THE CANDIDATE:

Strong organizational and oral/written communication abilities are essential, including the capacity to work with departmental managers. S/he must be hands-on, team-oriented; attentive to detail and to overarching goals and able to thrive in a busy, multi-tasking, and time-pressured environment. Accuracy and discretion are essential.

Flexibility and ability to multi-task; can work within an ambiguous, fast moving environment, while also driving toward clarity and solutions; demonstrated resourcefulness in setting priorities and guiding investment in people and systems.

This will be a demanding job requiring dedication to accomplish the necessary team and personal goals.  The individual chosen must be willing to commit himself/herself to personal and team success in a stimulating environment.

Requirements:  The position requires a minimum of five years of progressively responsible work experience in financial administration, including experience with fund accounting and proficiency with computerized accounting software preferably Quickbooks Enterprise and Quickbooks Point of Sale.

A bachelor’s degree (MBA desirable) or equivalent years of directly related experience resulting in comprehensive knowledge of the field, including fund accounting, auditing (including A-133), and persuasive communication skills, both oral and written.

Please forward resume and salary expectations to awojtunik@whalingmuseum.org.